Fortia’s AI does the typing, the remembering and the translating, at every step from the inspector’s phone to head office. Every draft lands in front of a person, who files it, changes it or throws it away.
Fortia draftsA person decides
Try it: decide any of the five drafts below, or switch an AI module off further down.
1Inspector, on the floor
A photo and a sentence become a finding.
AI draft
Photo
Voice note·0:06
“Boxes in front of the back exit again, you can’t open it all the way.”
Title
Emergency exit partly blocked by stock boxes
Description
Boxes stacked in front of the back emergency exit stop the door opening fully.
Suggested severity
Major, because the exit still opens partly
A person decides
SHSara Holm
The AI suggests a severity. Sara picks it.
2Supervisor, at sign-off
A second pair of eyes before the signature.
AI draft
Review before signing
Weekly fire safety·Nørregade·22 answers
Question 7 says the exit is clear, but the note says boxes were moved “for now”.
Question 12 needs a photo and has none.
The run took 6 minutes. Sara usually takes about 20 on this program.
A person decides
JBJonas Berg
The review recommends. Jonas signs or sends it back.
3Manager, in the queue
The work order is written before anyone asks.
AI draft
From finding: Walk-in fridge above 5 °C·Havnegade
Title
Service walk-in fridge compressor and door seal
Assign to
Facilities, Havnen
Due
Fri 16 Oct, before opening
Drafted from the finding, with similar past findings across your organization as context.
A person decides
MKMette Kjær
Proposals wait in an approval queue. Nothing is assigned until Mette approves.
4Head office, writing standards
A regulation in, a draft program out.
AI draft
From: Fire safety order, chapter 4 (PDF, 18 pages)
Escape routes6 questions
Emergency lighting4 questions
Extinguishers and hose reels5 questions
Fire doors3 questions
Questions link to the PDF pages they were drawn from.
A person decides
AFAnna Friis
The draft opens in the editor. Anna rewrites, cuts and publishes.
5Translator, before rollout
Every site in its own language, with your words.
AI draft
EnglishDanish
Is the walk-in fridge at 5 °C or below?Er kølerummet på 5 °C eller derunder?
Are emergency exits free of obstructions?Er nødudgangene fri for forhindringer?Reused
Glossary terms are followed, and a line that drifts from them is flagged. Lines approved before are reused as they were.
A person decides
LDLars Dahl
Your glossary is followed and lines approved before are reused. Lars reviews each line.
Demo data: fictional people, places and drafts.
Quieter help, in the same spirit
Search findings by meaning: “fridge too warm” finds “cold room above 5 °C”.
Publish a program and the Playbook notes what it may not cover yet.
Observations get drafts too, not only findings.
What it will not do.
Never filesA draft finding stays a draft until an inspector files it.
Never picks severityIt suggests one and says why. A person chooses.
Never assigns workProposed work orders wait for a manager’s approval.
Never publishesA drafted program changes nothing until someone publishes it.
Never signsThe sign-off review recommends. The signature is a person’s.
CPR numbers, international phone numbers and email addresses in typed and transcribed notes are replaced before the text reaches a model. And if the model is unavailable, the sign-off review still runs its rule-based checks.
On when you want it.
Most AI features are modules an admin switches on, all on the Professional plan, where only the Playbook starts on. The sign-off review and searching findings by meaning are part of every plan. Here the modules are all on so you can see the drafts: switch one off and watch the ledger above change.
Less typing. Same signatures.
Fortia is in early access. Tell us about your sites and we’ll show you the drafts your own team would get.